Terms and Conditions
1. TEMPORARY LEASE AGREEMENT
A. This application represents a request for temporary space only in a venue promoted as a trade event and does not entitle the applicant to space until authorized and/or approved by show management.
B. Show management reserves the right to refuse any and/or all applications. If an application is approved and an exhibit space assignment confirmation is sent to the approved applicant (hereafter referred to as "Exhibitor"), this application will serve as a binding contract by and between exhibitor and 10th Floor Productions, DBA "The Textile Show". The term of this contract shall be during the applicable show dates as specified herein.
C. This contract shall bind show management to provide event venue, exhibit space, and event promotion only. Applicant shall utilize exhibit space for meeting with previously scheduled visitor appointments and shall not hold show management liable for the quality or amount of visitors.
D. Show dates, show locations and merchandise categories are solely at show management's discretion and are subject to change or cancellation at any time.
2. SPACE ASSIGNMENTS
A. Applicants shall submit payment with the exhibit space application. Payment due at that time based on desired location fees outlined on exhibit space application by deadlines stated on exhibit space application to assure space reservation. In the event that the exhibitor fails to pay any or all of such invoiced costs and fees in a timely manner, at its sole and exclusive discretion, show management may reassign the exhibit space to another exhibitor.
B. The method of determining space assignment shall be established by show management and may be changed from time to time without notice to exhibitors in order to accommodate what show management perceives as the best interest of the show. No rights or privileges are created for any exhibitor as a result of previous space assignments or years of participationin the show. Show management does not guarantee accommodation of type of space requested by the applicant and will reserve the right to assign space to the applicant at its own discretion. Show Management does not guarantee any specific location to the applicant and reserves the right to reassign space to assure show continuity.
C. Space assignments or notification of application status shall be indicated on the confirmation sent to each exhibitor who submitted an exhibit space application. However, show management reserves the right to rearrange exhibitors or adjust the floor plan at the sole discretion of show management. Exhibitors will be notified of any such changes prior to show date.
D. Exhibitors shall NOT sell, transfer, assign, or sublet allotted space to a third party to occupy whole or portion of allotted space without the written consent of show management.
3. REFUNDS AND CANCELLATION POLICY
A. Exhibitor may cancel or withdraw from the show by providing 45 days written notice prior to show date. Show fees minus 15% less will then be refunded. If cancellations are made without the 45 days notice, entire payment will be forfeited. Applicant shall not hold show management liable for the quality or amount of business experienced at the show and therefore will not be refunded any fees by show management due to quality or amount of business experienced at the show.
B. If applicant cancels and has signed up for multiple shows, you will forfeit the entire payment and or be charged the full amount regardless of how far in advance cancellation is made.
4. SHOW HOURS POLICY
A. Exhibits and merchandise must remain completely intact and the exhibit space staffed during all scheduled show hours. Late arrival or early breakdown is not permitted without previous permission from show management and will subject exhibitor to a $250 fine in addition to loss of priority consideration related to exhibit space assignment for the next show. In the event of a no-show after one hour of the show's commencement, show management has the right to use said space to suit its own convenience without any refund or credit to the absentee exhibitor.
5. DIRECTORY LISTING ERRORS AND/OR OMISSIONS
A. All information for the Exhibitor Directory is taken from the exhibitor application. Any changes or additions to Directory information must be received by show management prior to Directory Deadline noted on exhibit space application.
B. Exhibitor agrees that in the event any listings, advertising or any other information in any show publication does not appear or contains errors or omissions due to the fault of show management or otherwise, show management shall not be liable to exhibitor for any damages which exhibitor might incur as a result of errors or omissions.
6. DECORATING RESTRICTIONS
A. Exhibitor shall be held liable for any part of exhibit space that becomes damaged by usage from contracted exhibitor or exhibitor's employees, associates, decorators, and/or subcontractors.
B. All displays must be freestanding. Nothing may be affixed to the walls or drapes, which includes pins, nails and hooks. Exhibitor will be financially responsible to repair any damages to the licensed premises or other areas of caused by any misuse or neglect by you, your employees, customers, visitors or guests.
C. No displays are permitted in the halls or outside of contracted exhibit space. All exhibitors should arrange displays so they utilize only the showroom(s)/booth(s) contracted for, and in such a manner as to recognize the rights of the other exhibitors and show visitors.
D. Exhibitor must refrain from any additions, repairs or alterations of any kind or nature whatsoever to the licensed premises or other areas of the Textile Show unless authorized by show management.
E. Show Management reserves the right to restrict the use of glaring or irregular lighting and sound effects.
F. All display material must conform to fire regulations. If unsure about hazardous materials, contact show management for information.
G. Show management will provide each booth/suite with a company sign. No other signs are permitted outside your allotted space without prior written permission from show management.
7. EXHIBIT PERSONNEL
A. Attendants, models and other employees must confine their activities to contracted exhibit space. Exhibitors and their personnel are restricted from entering into exhibit space of another exhibitor without permission from that exhibitor. At no time may anyone enter an exhibit space, which is not staffed.
B. Show management reserves the right to move or remove from the show or the premises any exhibitor and/or its representatives or associates or exhibit at the sole discretion of show management without any refund or credit to exhibitor.
8. PROMOTING/ADVERTISING
A. Exhibitor shall not distribute or permit distribution of advertising or promotional materials, souvenirs or literature outside of contracted exhibit space.
B. Modeling or soliciting is strictly prohibited outside of contracted exhibit space.
9. SHARING EXHIBIT SPACE
A. Sharing of exhibit space is prohibited. Any deviation from this rule must have the written approval of Show Management.
B. A sharing fee of $750 will apply to each exhibitor sharing space. In the event an exhibitor is recognized as sharing exhibit space without approval of Show Management, exhibitor will lose exhibit space assignment permanently.
10. INDEMNITY
A. Exhibitor agrees to indemnify, hold harmless, and to insure 10th Floor Productions DBA "The Textile Show" from and against any and all loss, damage, the claim of damage, liability or expense arising out of or resulting from any theft, loss, injury or claim or injury of any nature whatsoever to either persons or property upon said premises during the term thereof, or arising from any accident or any other occurrence causing injury to any person or property whomsoever or whatsoever and due to fire or directly or indirectly to the condition of, or to the use, misuse or disuse by you or by any person or persons holding under or using the same license as you, otherwise, of the demised premises or any part thereof, or any appurtenances or equipment thereof or therein, or arising out of any failure of you in any respect to comply with any of the requirements or provisions of the agreement. You shall be liable for any damage to the building of which the demised are a part, by reason of damage to persons or property caused by moving your property in and out of the building; or by installation or removal of furniture, or caused by careless, negligent, or improper conduct of you, your servants, employees, agents, visitors, or licensees. Except for gross negligence or willful misconduct, exhibitor hereby releases 10th Floor Productions DBA "The Textile Show", its shareholders, officers, employees, agents, servants, representatives from personal injury, property damage or other damages or injuries whatsoever suffered by exhibitor &/or its employees, invitees, guests or any person arising from or in any way related to exhibitor's use of exhibit space, and 10th Floor Productions shall be exempt for all risk or liability in connection with samples and swatches.
11. INTERNET ACCESS
A. Internet/WiFi is not included. A personal WiFi Hotspot is recommended.